Customize Category Rules

DayReplay ships with detected categories that cover the common cases — browsers, IDEs, mail clients, communication tools. On Pro you can refine that classification by adding two kinds of rules: domain rules for browser activity, and process rules for desktop applications. This guide walks through both, with a worked example for Microsoft Outlook on Windows and macOS.

Open the Category Rules dialog

In DayReplay, click the tag icon in the toolbar (tooltip: Categories). The dialog shows two tables: one for domain rules and one for process rules. Each row maps a key — a domain or a process name — to one of the AppCategory values: Development, Communication, Planning, Research, Media, Utilities, or Uncategorized.

Add a domain rule

Domain rules apply when DayReplay sees the focused tab's URL in a tracked browser (Chrome, Firefox, Edge on Windows; Chrome, Safari, Firefox on macOS). Click the Add domain button under the domain rules table, then type the bare hostname:

• github.com — works
• mail.google.com — works (subdomains are matched exactly)
• linear.app — works
• https://github.com — rejected (no protocol)
• github.com/anthropics/claude-code — rejected (no path)

Pick a category from the dropdown and click Save rules. The new rule applies on the next session refresh; restarting the app is not required.

Add a process rule

Process rules apply when DayReplay sees a desktop application in the foreground. The match key is the process name as the operating system reports it, which is not always the same as the application's display name. The simplest way to find it is in Task Manager on Windows, or Activity Monitor on macOS.

The rest of this section walks through a worked example: classifying the Microsoft Outlook desktop app as Communication on both platforms.

On Windows: Task Manager

1. Press Ctrl + Shift + Esc to open Task Manager (or right-click the taskbar and choose Task Manager).
2. Switch to the Details tab. The Name column shows the executable filename, including the .exe suffix.
3. Find the running application. For the new Outlook desktop app, the process is olk.exe; for classic Outlook (the older Office build), it is OUTLOOK.EXE.

In DayReplay, enter the process name without the .exe suffix: type olk for the new Outlook, or outlook for the classic build. The match is case-insensitive.

On macOS: Activity Monitor

1. Open Activity Monitor from Applications → Utilities, or via Spotlight (⌘ + Space, then type “Activity Monitor”).
2. Use the Process Name column. macOS lists each running app by its localized display name, not by an executable filename.
3. For the Microsoft Outlook desktop app, the process name is Microsoft Outlook.

In DayReplay, enter the process name as shown, including the space: Microsoft Outlook. The match is case-insensitive.

Cross-platform note

The same logical application often has different process names on Windows and macOS — Outlook is olk on Windows and Microsoft Outlook on macOS. If you use DayReplay on both platforms with the same license, add both entries so the application is categorised correctly regardless of which machine you are on. Rules are stored per-platform on each device; activating Pro on a new machine starts that machine with the built-in defaults.

Removing or modifying rules

Select a row in either table and click the Remove selected button. To modify a rule, edit the domain or process name in place; the dropdown next to it lets you change the assigned category. Click Save rules to persist your changes — Cancel discards them.

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